For commissioning firms & project owners
Commission the systems.
Govern the evidence.
Connect the proof of performance to the complete construction record—so the owner can trace what was required, what changed, what was tested, and what remains unresolved.
MySmartPlans combines owner-controlled information governance, Digital Information Librarians, and MSPai to carry project knowledge from Day One through commissioning, turnover, and operations.
SCHEDULE A 20-MINUTE REVIEWConstruction Without Amnesia™
A successful test needs a traceable record.
Commissioning evidence gains value when it stays connected to the requirements, approved changes, equipment, and decisions behind it.
A test report may confirm performance on a particular date. The owner also needs the current drawing, approved submittal, relevant change, warranty, operating instructions, and disposition of any outstanding issue. When those records are scattered, acceptance and turnover require reconstruction.
Requirements in context
Connect commissioning documentation to applicable drawings, specifications, submissions, and approved revisions.
Gaps visible early
Keep missing records and unresolved information issues visible while the responsible teams are still on the project.
Knowledge retained
Preserve an owner-controlled catalog of asset records and supporting evidence for operations, maintenance, and future work.
A clear role for each team.
The following is a proposed teaming model. Responsibilities and deliverables are agreed for each project.
| Commissioning firm | MySmartPlans | Project owner |
|---|---|---|
| Defines and performs contracted commissioning reviews, inspections, and testing. | Governs the information record and connects commissioning evidence to construction context. | Sets information requirements, acceptance criteria, access, and custody expectations. |
| Documents findings, deficiencies, retesting, and technical conclusions. | Organizes revisions and supporting records; tracks information gaps and preserves traceability. | Directs decisions and accepts deliverables under the project contract. |
| Confirms technical outcomes within its scope. | Prepares organized turnover information against the agreed owner data requirements. | Receives the record for operations and the destination asset management system. |
MySmartPlans supports the evidence record. Technical certification and acceptance remain with the parties responsible under the contract.
Predictive closeout starts on Day One.
1. Define the record
Agree the required asset fields, documents, naming, responsibilities, and turnover milestones before collection begins.
2. Connect and verify
Digital Information Librarians organize and verify the information record as work progresses. MSPai supports evidence-backed retrieval and review.
3. Deliver for use
Review completeness against agreed requirements and deliver a catalog that retains the relationship between assets, decisions, and supporting records.
Build Maximo-ready from Day One.
Define the destination requirements early. Structure the information as it is created.
For owners using Maximo or another asset management system, agree the asset hierarchy, required fields, identifiers, document links, and import format with the owner and integration team. Validate the handover against those requirements before loading. Integration and import scope are established for each engagement.
Start with one asset or system: follow its approved requirements, installation record, test evidence, operating documents, and warranty through to the owner’s turnover requirements.
Explore one project together.
We welcome conversations with commissioning firms, digital handover specialists, and asset management integrators serving airports, healthcare, federal facilities, campuses, stadiums, and data centers.
Use the first review to select a project, map responsibilities, identify information gaps, and agree measurable acceptance criteria. A focused pilot can begin with one system, building, or turnover package.
Does this replace the commissioning firm’s tools?
The review establishes how MySmartPlans can work alongside the existing technology stack and where records will be exchanged. Any integration is scoped to the actual systems and project requirements.
What does information verification mean?
Reviewing the record for completeness, organization, revision status, and traceability against agreed requirements. Engineering judgments and equipment performance certification remain with the responsible technical professionals.
Who controls the project information?
The owner sets custody, access, and delivery expectations. MySmartPlans is positioned around owner-controlled project information throughout construction and operations.
What should we bring to the review?
A sample turnover requirement, asset record, or commissioning package; the owner’s destination system; and a description of where information is missing or difficult to reconcile.
Make commissioning evidence usable for the life of the asset.
Bring one project. Trace one system. Establish the record the owner needs to make the next decision.
SCHEDULE A 20-MINUTE REVIEWOr contact info@mysmartplans.com · 816-221-7881