Airport Construction Information Governance
FAA-regulated airport projects demand more than documentation — they demand defensible documentation.
FAA AIP Audit Ready. Maximo Ready. AeroCloud Ready.
Build it once. Know it for a lifetime.
Your airport investment deserves a verified, owner-controlled record that supports FAA grant accountability, operational readiness, and decades of asset management. MySmartPlans connects construction decisions and supporting evidence to the assets your airport will operate and maintain.
FAA AIP Audit Ready™
Organize contracts, procurement records, approvals, RFIs, submittals, change orders, invoice support, inspections, and acceptance records as the project develops.
Know what happened, who authorized it, when it occurred, and where the evidence resides.
Maximo Ready™
Connect installed equipment to approved drawings, specifications, model and serial numbers, warranties, commissioning evidence, and maintenance documentation.
AeroCloud Ready
Prepare organized facility and asset records for data mapping and future integration planning with airport operations environments such as AeroCloud.
Integration readiness depends on the target workflow, agreed data requirements, and technical validation.
FAA grant accountability begins on Day One
FAA AIP Grant Assurance 13 addresses accounting, audits, and recordkeeping. MySmartPlans supports the sponsor’s documentation responsibilities by preserving connected construction evidence throughout delivery, commissioning, and closeout.
Predictive closeout: establish information requirements early and identify missing records while the responsible teams are still on the project.
Construction Without Amnesia™
Preserve what was designed, approved, changed, installed, tested, and delivered. Your airport. Your investment. Your information.
Schedule a 20-Minute Project Intelligence Review
Read: Why FAA-Funded Airport Construction Needs Audit-Ready Data From Day One
Explore the MySmartPlans FAA Compliance Framework
MySmartPlans supports audit evidence and record readiness; it does not certify FAA compliance, guarantee AIP reimbursement, or replace sponsor accounting and audit responsibilities. AeroCloud readiness does not imply a certified integration or partnership.
How Airport Documentation Becomes Dynamic Data
Transform fragmented project records into dynamic data: structured, searchable, connected, and current as the project changes.
COLLECT
Gather data from documents, systems, and stakeholders.
CONNECT
Keep dynamic data connected across assets, locations, scopes, and contracts.
ACTIVATE
Make it easy to search, report, validate, and act — without manual work.
Airports don’t have a “data problem” – they have a “data everywhere” problem
Project data lives across PDFs, spreadsheets, emails, shared drives, contractor systems, and legacy platforms. The result: incomplete visibility, manual reporting, delayed decisions, and unnecessary risk
multiple contractors, systems, and handoffs
Coordination across numerous teams and disconnected tools increases complexity, slows communication, and raises the risk of errors during project execution.
inconsistent formats and naming
Variations in document structures and file naming make information difficult to locate, interpret, and standardize across stakeholders.
lost context between planning, design, and field
Critical project details often fail to transfer seamlessly from initial planning through on-site work, leading to misalignment and rework.
time-consuming reporting and compliance
Manual reporting and regulatory documentation processes consume significant time and resources, reducing overall operational efficiency.
Understanding the Complexity of Airports
The Challenge of Managing Multiple Projects
Airports have a lot on their plate – from managing different concurrent capital projects to coordinating with various stakeholders such as airlines, consultants, contractors, and regulators.
Navigating FAA Compliance and Documentation
FAA requirements and compliance documentation add another layer of complexity to airport management, as airports must ensure they are meeting all standards and regulations.
We Work Alongside Aviation Teams — Not Around Them
Capital Program Teams
We support capital program leaders by structuring documentation, compliance controls, and reporting workflows that protect funding and simplify oversight across the entire portfolio.
Aviation Planning Groups
We align with aviation planners to ensure studies, forecasts, environmental documentation, and phasing decisions are preserved in a traceable, defensible record from concept through construction.
Engineering & Design Consultants
We integrate with design teams to organize submittals, revisions, RFIs, and specifications into a fully linked, time-stamped project record that supports FAA and sponsor accountability.
Construction Managers
We work alongside construction managers to maintain verified daily reporting, inspection logs, pay quantity documentation, and change traceability without disrupting field operations.
Contractors
We streamline contractor workflows by enforcing a single-source submission process, protecting data integrity, and reducing administrative rework at closeout.
Asset Management Teams
We deliver continuously updated as-builts, O&M documentation, and indexed certification records so asset teams inherit a complete, audit-ready operational record—not a reconstruction project.
Review the FAA Compliance Checklist
Empowering Airports with Expertise
Delivering tailored solutions that advance airport operations and infrastructure.
Kansas City International
Streamlined document management solutions that keep major aviation projects organized, compliant, and on schedule.
Northwest Florida Beaches
Maintain efficiency and transparency across capital improvement and operational initiatives.
Fresno International
Enhances project collaboration and infrastructure planning through centralized, secure digital document control.
Manhattan Regional
Smart document management tools that simplify coordination and drive successful project outcomes.