Built for AIP-Funded Projects, Designed for Audit Confidence

Airport Improvement Program (AIP) funding brings significant opportunity—but also strict compliance requirements.

From documentation and procurement records to financial reporting and grant closeout, airport sponsors must meet rigorous standards set by the Federal Aviation Administration (FAA).

The challenge is not just collecting data. It is structuring it in a way that is accessible, complete, and audit-ready at any moment.

This is where MySmartPlans comes in.

MySmartPlans is purpose-built to support airport sponsors in managing the complexity of FAA compliance. It does not replace your existing systems—it connects and structures your data across them, ensuring compliance is embedded into daily operations, not treated as a separate task.

How MySmartPlans Supports FAA Compliance

1. Centralized, Audit-Ready Documentation

Managing project documentation across multiple platforms often leads to gaps, delays, and risk.

MySmartPlans solves this by creating a single, structured repository for all project records, including:

• Contracts and procurement documentation
• RFIs, submittals, and change orders
• Financial records and reimbursement support
• Construction documentation and closeout materials

Every record is:

• Indexed and searchable
• Version-controlled
• Instantly retrievable for FAA review

This means no more scrambling during audits. Everything is already organized and accessible when you need it.

2. Alignment with FAA Recordkeeping Requirements

Compliance is not just about storing documents—it is about meeting specific regulatory standards.

MySmartPlans supports alignment with:

• FAA Grant Assurances (documentation availability and transparency)
• 2 CFR Part 200 Uniform Guidance (financial and administrative record standards)
• FAA Advisory Circulars related to procurement, construction, and quality management

By structuring documentation throughout the entire project lifecycle, the platform ensures:

• Continuous compliance
• Reduced audit risk
• Greater confidence in grant reporting

3. Real-Time Visibility for Leadership

For airport directors and stakeholders, visibility is critical.

MySmartPlans provides:

• Immediate access to current project data
• Clear visibility into documentation completeness
• Assurance that records align with FAA expectations

Instead of relying on periodic updates, leadership can make informed decisions based on real-time information.

4. Lifecycle Traceability

One of the biggest risks in FAA-funded projects is the inability to trace decisions and documentation over time.

MySmartPlans connects every document, decision, and change across the project lifecycle, delivering:

• Full historical traceability
• Clear audit trails for financial and project decisions
• Reduced exposure during FAA audits and reviews

This level of traceability transforms compliance from reactive to fully defensible.

5. Streamlined Grant Closeout

Grant closeout is often one of the most complex and high-risk phases of an AIP project.

MySmartPlans simplifies this process by:

• Ensuring all required documentation is complete and organized
• Reducing time spent preparing for closeout
• Supporting faster, more confident FAA review and reimbursement

With everything structured from the start, closeout becomes a smooth process—not a last-minute scramble.

The MySmartPlans Difference

Traditional systems store data.
MySmartPlans structures it.

This distinction is critical for FAA-funded projects, where:

• Missing documentation can delay reimbursement
• Disorganized records increase audit risk
• Limited visibility impacts decision-making

With MySmartPlans, airport sponsors move from:

• Reactive compliance → Proactive compliance
• Fragmented data → Structured, connected data
• Uncertainty → Confidence

Built for Confidence, Not Just Compliance

FAA compliance is not something that should slow projects down or introduce uncertainty.

With the right structure in place, it becomes a strength—supporting better decisions, smoother audits, and faster access to funding.

MySmartPlans gives airport sponsors the clarity, control, and confidence needed to manage AIP-funded projects without the usual friction.

Take the Next Step

Whether you are preparing for an upcoming audit, managing active AIP projects, or looking to strengthen your compliance framework, MySmartPlans is designed to support you at every stage.

See how MySmartPlans structures your project data and simplifies FAA compliance in real time.