Build — But Verify.
Trust is not a control. Verification is.
Predictive Closeout™ starts on Day One.
MySmartPlans combines 20 years of owner-side project-record governance, an owner-controlled technology platform, and a managed team of Digital Information Librarians. We organize, verify, and preserve the project record across planning, design, construction, closeout, and facility operations. MSPai analyzes that governed record to identify what is missing, changing, incomplete, or unresolved—while there is still time to act.
Your project. Your record. Your number.
MySmartPlans Evidence Readiness Score™
Could your project produce a defensible record today? The MySmartPlans Evidence Readiness Score™ is a 10-question self-assessment of how well your capital-project information is governed, retrievable, and connected to responsible decisions.
Score each statement from 0 to 2 for a total of 0–20: 16–20 Evidence Ready; 11–15 Documentation Risk Emerging; 6–10 Forensic Reconstruction Likely; and 0–5 Claim Exposure Critical.
Use the score before a claim, audit, leadership transition, or discovery request tests the record.
Project Record Completeness Score™
- Measures the completeness of the governed project record.
- Shows what requires investigation—not merely how many files exist.
MSPai
- Analyzes expected project information in minutes.
- Surfaces what is missing, changing, deficient, or unresolved.
Predictive Closeout™
- Starts on Day One—not at substantial completion.
- Identify it. Resolve it. Close it.
Trust is not a control. Verification is.
The owner paid for the asset and will operate, maintain, insure, audit, renovate, and rely on its history. The owner should control the project record.
MySmartPlans works across the technology already used by the project team. Our Digital Information Librarians independently capture, organize, verify, and govern required information, while MSPai turns the governed record into evidence-backed project intelligence.
Owners gain visibility without forcing every participant into another project-management platform.
Filing Systems
- Poor data organization creates a “black hole” where critical project information gets lost
- When needed most, the information becomes difficult to retrieve
Compliance Tracking
- Weak oversight leaves organizations exposed to regulatory penalties and safety risks.
- Many of these issues could have been prevented with proper management and monitoring.
Coordination
- Poor communication between teams creates friction and delays.
- These breakdowns erode stakeholder trust and slow project progress
Closeout
- Poor project closeout can lead to long-term legal disputes.
- These issues often cause costly financial losses that last for years.
Don’t Let Lack of Clarity Derail Your Construction Projects
Identify It. Resolve It. Close It.
MSPai surfaces missing approvals, conflicting drawings, incomplete submittals, developing changes, documentation deficiencies, outstanding requirements, and unresolved decisions.
Put each issue in front of the right people while the facts, responsible parties, and available options are still clear. Resolve the issue. Preserve the decision. Complete the record.
Missed Risks
- Fragmented documentation and communication silos create confusion across teams.
- This often results in costly disputes and project delays.
Delayed Decisions
- Incomplete paperwork and limited technical expertise create project bottlenecks.
- Bottlenecks delay schedules and drive up costs.
Cost Overruns
- Poor documentation and lack of transparency create confusion during the project.
- This often results in “death by change order,” driving up costs and delays.
Loss of Trust
- Undocumented changes and verbal agreements often spark disputes.
- These conflicts create a toxic environment that stalls project progress.
Two Clicks to Decision-Ready Data.
Imagine a living digital catalog built from Day One—organized from the facility level down to the bolt on the door and preserved for the next 50 years. Ask MSPai a facility question and receive an evidence-backed answer in 60 seconds.
The same governed record supports maintenance, warranties, audits, claims, emergency response, renovations, capital planning, and the daily decisions required to operate the asset.
IDENTIFY IT.
- Surface missing information, developing changes, deficiencies, and unresolved decisions.
RESOLVE IT.
- Put each issue in front of decision-makers while the facts and options are available.
CLOSE IT.
- Resolve the issue, preserve the decision, and complete the project record.
Build — But Verify.
The project record should establish the facts while the project is happening—not force the owner to reconstruct them years later. Predictive Closeout™ changes when you know. Identify gaps now. Resolve them now. Close with confidence.
In a 20-minute Project Intelligence Review, we will discuss your project, identify the information challenges creating the greatest exposure, and show how owner-controlled governance can create a decision-ready record from Day One.
Predictive Closeout™ Powered by MSPai
HOW IT WORKS
- BUILD — create the owner-controlled project record from Day One.
- VERIFY — establish trusted project information.
- ANALYZE — put MSPai to work across the governed record.
- ACT — identify, resolve, and close before turnover.
Why Owners Mandate MySmartPlans
Owners carry the capital, operational, audit, claims, and long-term asset risk. They mandate MySmartPlans to establish an independent, governed project record every participant can rely on—connecting requirements, submissions, changes, decisions, acceptance evidence, and facility knowledge across the full lifecycle.
Owners Set the Verification Standard
- Mandate an independent record from Day One to protect capital, preserve accountability, measure completeness, and deliver operations-ready information.
Airport and transportation authorities
- Streamline collaboration with construction teams and manage critical infrastructure projects with precision using MySmartPlans.
General Contractors Under the Owner Mandate
- Work from clearer requirements and a neutral record of changes, notices, decisions, performance, payment support, and closeout obligations—protecting margin and proving the work.
Facilities and operations leaders
- Efficiently manage facilities and infrastructure projects, predict and prevent delays, and ensure compliance with MySmartPlans.
Independent Project Record Governance
The Owner Mandates the Standard. MySmartPlans Protects the Truth.
Owners mandate MySmartPlans as an independent verification and intelligence layer across the platforms already in use—capturing, organizing, verifying, and preserving the project record from Day One through operations. Contractors keep their tools and gain a neutral, traceable record of what was required, decided, delivered, and closed. Our participation in the Carahsoft partner network supports public-sector access through an established government technology channel.
Keep Your Technology Stack
- Strengthen the record across the systems already in place—without forcing teams into another project-management platform.
Decision-Ready, Not Merely Stored
- Turn stored project information into verified, evidence-backed knowledge leaders can act on in two clicks.
Margin Protection
- Reduce margin leakage from rework, unresolved changes, repeated searches, documentation gaps, extended closeout, and reconstructed history.
Project Record Completeness Score™
- ANALYZE MY PROJECT
- ANALYZE MY PROJECT
Testimonials
Discover how partnering with MySmartPlans can turn construction chaos into confident, predictable success. Dispute-free with guaranteed data integrity. Bring order and certainty to your project.
“MySmartPlans was essential to the success of the NNSA National Security Campus development project. At its peak, approximately 175 firms and more than 1,000 users securely accessed organized, up-to-date project information. The project was delivered ahead of schedule and within budget—an uncommon success for a government construction project.”
GSA
Douglas Benton
Project Manager
“MySmartPlans has been instrumental in helping us regain ownership of our project. Its ability to retrieve and review contract documents from other programs—and identify missing information—has saved our project management team countless hours. The Digital Information Librarians are highly knowledgeable. They kept us informed of their progress, understood the construction documents and knew what to look for in the contracts and specifications. They also kept us closely involved throughout the setup process. We now feel more confident that the project is open, transparent and accountable. With everything maintained in one secure location and a dashboard customized to our needs, MySmartPlans has made one of our larger projects conveniently organized.”
CITY OF FRESNO AIRPORTS DEPARTMENT
Cristal De La Torre
Project Manager — Title VI, DBE & ADA Coordinator