Expecting Savings with MySmartPlans

When you think about what is most important to you and your construction projects, what comes to mind? For us, we go straight to budget and schedule. Without having those two things intact, it’s hard to push your project forward with a clear head. As the only construction project management solution in the market backed by full time Project Information Managers, we believe we can help keep you from losing a few hours of sleep at night.

Below is a blurb of text directly from one of our users in the Northeastern part of the United States, Marty Mattes. Marty has been a user of MySmartPlans since 2014 and has been invaluable in the development process of our financial forecasting tool MySmartCost. As Marty wraps up another project with us, he sent over a testimony that we loved too much not to share!

“It has been a pleasure working with MySmartPlans on the ATB project. Early in the project, MSP (MySmartPlans) saved the college $120,000 that a subcontractor was making a claim against related to civil site work. Our state project manager and architect said that the subcontractor should be paid because the work was legitimate, and the college received benefit from the work. Though I did not disagree with those statements, the claim did not seem right to me and I wanted to really make sure I was getting solid advice. In my interest to see how well MSP search features worked and wanting to be satisfied that I was in fact contractually obligated to pay out on the claim, I took about 10-20 minutes (while multi-tasking) to search the documents in the MSP database. In that short time, I found contractual language that clearly put the scope of work risk associated with the claim on the contractor and not on the owner. I brought the information to the state project manager, architect and general contractor so we could all see the same language and agree on its interpretation. In no less than five minutes of discussion, everyone agreed that the contractor was obligated and responsible for the work and associated costs the subcontractor was making a claim against. There was no arguing or disruptive dispute because we could all agree that the claim was addressed in the contract documents. This is one example of the value that MSP, through its document search feature, brought to our project."

Want to have your projects transformed? Contact us and we’ll get you exactly what you need!

Document Control – Removing the Variables


We’ll start with a question – what does document control look like to you? If we take a step back and really think about that, it begs a few additional questions to start with, and we’d encourage you to answer them for yourself (and if you’re feeling particularly involved, reply to the email address below with your answers!).

1. How am I being notified when something or someone changes my drawings?

2. Do I feel in the know when I go to look for a current set of drawings or specifications?

3. Am I relying on someone outside of my core team to relay change documents to me?

It’s crucial to know when a situation or curveball arises in your project that changes someone’s scope, and ultimately the budget. So how do we know there’s enough visibility into the inner workings of our projects to feel like we understand what all is going on? Without an efficient stream of communication, it becomes harder and harder to get your eight hours of sleep every night – trust us, we know. Sometimes in all the shuffle, lines get blurred and people get left out of important conversations – so how do we keep this from happening?

Ultimately, we believe MySmartPlans is the solution! With push notifications, MSP will always keep you as an end user in the loop when your documents change or alter in any way. Your PIM (we’ll dive deeper into who they are in a few weeks) is responsible for establishing clear channels of communication with your design-build teams to ensure that every single change that takes place on your project is routed through and captured inside of MySmartPlans. This includes a current set of drawings that allows for change management, version control and drawing redline when necessary. The best part is that all of this becomes part of our seamless closeout process.

Don’t believe us? Reply to the contact information for Will Steffen below to schedule a short, zero commitment demonstration of how we do what we do. What do you have to lose? More like what do you stand to gain (hours of sleep and peace of mind!).

Will Steffen – Director of Sales and Marketing